Preparing for Your ISO 14001 Certification Audit
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Preparing for Your ISO 14001 Certification Audit
Before diving into the ISO 14001 certification audit process, it’s natural to feel a bit of anxiety. The idea of an auditor scrutinizing your work can create tension, even for those who’ve been through it before. Here’s a comprehensive guide to help you prepare and know what to expect during the ISO 14001 certification audit.
Implementing the Standard
Start by writing the required documented information and setting up your Environmental Management System (EMS) processes. After implementing and operating your EMS, perform an internal audit to check effective implementation. Conduct a management review and carry out corrective actions to comply with all clauses in the standard.
What to Expect in an Audit
Auditors can’t review every process, so they will sample a few to test the system’s operation. Certification audits consist of two stages:
Stage 1: Auditors review your organization’s documented information before visiting the facilities to check compliance with ISO 14001. They often conduct an onsite audit to confirm basic documented information, like manuals and mandatory procedures.
Stage 2: Auditors check if activities comply with ISO 14001. They gather evidence based on observations, interviews, and examination of documented information.
Scheduling Key Activities Before the Certification Audit
Establish a schedule for every activity, including internal audits and management reviews. Ensure you have enough time to perform and complete each phase without rushing. Writing a Project Plan at the beginning of implementation helps set milestones and assign responsibilities.
Carefully Review Your Documentation
Ensure all documented information is updated, and no one uses obsolete documentation. Make sure employees conducting activities follow documents that have been reviewed, approved, and communicated.
Check the Correct Functioning of Your Processes
It might seem obvious, but testing your processes before the certification audit is crucial. Ensure all procedures are followed and processes are conducted as planned.
Ensure the Effectiveness of Corrective Action Process
Check that all non-conformities are recorded, analyzed, and effectively corrected. Ensure corrections are completed before the certification audit. Review previous internal and external audits to make sure findings have been addressed.
Get Employees Ready for the Certification Process
Employees need to understand the organization’s environmental policy and their commitments to environmental protection. They should be aware of the environmental objectives and contribute to achieving them with their daily activities.
Calm employees by explaining they shouldn’t fear the auditor. The auditor’s role is to ensure everything is carried out as planned, not to find mistakes. This helps employees feel confident when answering auditor questions.
Make Sure the Workplace is Clean and Well Organized
Organize your desk, office, warehouse, etc. Ensure relevant documentation, including policies, procedures, work instructions, records, and others, are easy to find if the auditor asks for them.
Create a Good Atmosphere
Look at the auditor positively. Auditors are there to help improve your organization and its processes. Creating a professional and relaxed atmosphere helps employees get rid of fear and benefits the audit process.
Following these steps diligently will ensure a smooth and successful certification audit, free from last-minute surprises. Start early and dedicate enough time and effort to each step for the best results.
