12 steps for implementation and certification against ISO 45001
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Implementing and certifying an Occupational Health & Safety (OH&S) management system can be quite daunting, given the numerous requirements of the ISO 45001 standard. However, with a clear plan, the process can be more manageable. Here’s a detailed 12-step guide to help you through the implementation and certification of an OH&S management system, inspired by the writing style of Waqas Imam.
12 Steps for Implementation and Certification Against ISO 45001
Step 1: Get the Support of Management
Securing management support is crucial. Engage with key management figures, either individually or in a joint meeting, to highlight the benefits of ISO 45001 for your business. This support will form the backbone of your implementation process.
Step 2: Know Your Legal Requirements
Identify the health and safety laws relevant to your industry at the regional, state, national, and international levels. Section 6.1.3 of ISO 45001 outlines the need to know and maintain compliance, which is vital for successful implementation.
Step 3: Define the Scope of Your OH&S Management System
Determine whether your OH&S management system will apply to your entire company or just a specific location. This decision will shape your OH&S policy, objectives, and implementation plans.
Step 4: Define Processes and Procedures
Identify the necessary processes and procedures to control OH&S hazards. This includes risk assessment, operational controls, and emergency preparedness. Determine what needs to be documented and what can be managed through training and awareness.
Step 5: Implement Processes and Procedures
Put into place all identified processes and procedures. Establish a hierarchy of controls and closely collaborate with key individuals to ensure successful implementation. Clearly communicate any additional responsibilities to employees.
Step 6: Train Employees and Raise Awareness
Educate your employees about ISO 45001 and the reasons for its implementation. Decide whether to conduct training sessions in department meetings or have managers train their teams. Ensure everyone understands their role within the OH&S management system.
Step 7: Choose Your Certification Body
Select a certification body that suits your company. Ensure the auditors are knowledgeable about your industry and its associated risks. Assess the satisfaction levels of other organizations the certification body has worked with and how they can benefit your company.
Step 8: Use the OH&S Management System and Keep Records
Monitor your OH&S records to gauge process effectiveness. Determine if processes are working well or need modification. Understand the certification body’s requirements for the maturity of your management system before auditing.
Step 9: Conduct Internal Audits
Use internal audits to check each process. Evaluate if records adequately reflect the process’s effectiveness and identify any problems that need corrective action. Determine if certain areas require more frequent audits.
Step 10: Perform Management Review
Assess if your OH&S management system is functioning as planned by senior management. Ensure it is properly implemented, effective, and continuously improving. Verify that adequate resources are allocated to maintain the system.
Step 11: Corrective Actions
Identify and address problems in your OH&S management system using your corrective action process. Investigate the root cause of issues found during process measurements, internal audits, or management reviews, and implement corrective actions.
Step 12: Certification Audits
Prepare for the certification audit by comparing your OH&S management system against ISO 45001 requirements. Address any gaps identified by auditors and provide evidence of corrections. Once your system is deemed mature, the certification body will conduct the main audit and issue a report, including any necessary corrective actions. Upon satisfactory resolution, they will recommend certification.
Planning for Success
Creating a comprehensive plan for implementing your OH&S management system ensures resources are effectively utilized from the start. A well-structured plan helps prevent wasted time and resources, ensuring a smoother implementation process.
To simplify and streamline the implementation of ISO 45001, consider using a comprehensive documentation toolkit that offers step-by-step guidance and all necessary documents for full compliance.
By following these steps, you’ll be on the path to achieving ISO 45001 certification, enhancing your OH&S management system, and fostering a safer workplace.
